Donna Cona has a requirement for a Contracts Administrator to work in our Ottawa Headquarters office. The Contracts Administrator has a critical responsibility in the administration of all contracts with Donna Cona’s Clients and Subcontractors.

The Contracts Administrator will support the Contract Management Team:

Client Contract Management:

  • Maintains contacts with Proposal Team and Account Executives to ensure prompt receipt of all contracts;
  • Reviews and verifies Client contracts for accurate terms and conditions and, subsequently, works with Account Executive for sign off;
  • Works with Account Executive and client to rectify contractual discrepancies;
  • Enters contract information into the internal systems advising stakeholders;
  • Updates all records and notifies Account Executive and Finance when contract amendments are received;
  • Identifies contracts which are about to expire and/or run out of funds and, subsequently, works with Account Executives to ensure that contracts are extended in a timely fashion, if necessary.

Subcontractor Management:

  • Creates, tracks and manages all term employee and subcontractor agreements and associated amendments;
  • Verifies that agreed upon terms and conditions are consistent with the respective proposal and client contract;
  • Interfaces with Subcontractors and Account Executives in signing off on agreement terms and conditions;
  • Enters all subcontractor and term employee contractual conditions into internal systems;
  • Interfaces with Human Resources for term employees to maintain and track all agreements;
  • Tracks the Subcontractors’ / Term Employees’ end date of agreements, remaining funds and notifies appropriate managers as appropriate.

Skills and Abilities:

  • Strong attention to detail with the ability to multi-task and prioritize tasks accordingly;
  • Excellent analytical and communication skills;
  • Strong presentation and team-building skills;
  • Use of independent judgment and creativity in resolution of contract issues.

Education and Experience candidates must have:

  • Must have a Diploma or a Degree in Business Administration or relevant discipline or equivalent   work experience;
  • Excellent skills with MS Office (Outlook, Word and Excel);
  • Must be eligible or hold a government security clearance (minimum of Enhanced Reliability);
  • Knowledge of government procurement relating to contracts and government-wide vehicles would be an asset;
  • Effective and proven communication skills – oral and written.
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